Guidelines

Below, please find guidelines for 1) panels and paper presentations, 2) poster presentations, and 3) session chairs.

Panels and Paper Presentations Guidelines

The following guidelines are provided to help you prepare for your panels and multi-paper sessions.

Click here to download a PDF of the paper/panel guidelines.

What to Expect

Panel and multi-paper sessions will include three or more paper presentations on a common theme. A designated chair will welcome the audience and coordinate the session including keeping track of time for each presenter. The session will last either 90 or 120 minutes.

Each paper presenter will have approximately 15 minutes to present and discuss his/her work, and 5 minutes to answer questions from the audience. As each presenter is restricted to a short time-frame, emphasize your work in key points in a clear manner, instead of reading your papers aloud.

What to Bring

Please bring your presentation in a USB key and plan to arrive 15 minutes early to your room to upload your presentation. It is advisable to also email your presentation to yourself as a back-up. If you would like, you may bring business cards for distribution. The abstracts about your work will be accessible to all participants and individuals attending the event in an electronic and/or printed format. If you agree to share your presentation through the ISCI site after the conference, please do not erase it from the computer at the end of the session. Should you wish to provide the audience with an electronic copy of the full paper, you may offer a link or an email address through which attendees may obtain a copy.

Setup

Panels and multi-paper sessions will be held on Wednesday, 28 June 2017 from 11:00AM to 5:00PM, Thursday, 29 June 2017 from 11:00AM to 5:00PM, and Friday, 30 June 2017 from 8:30AM to 3:00PM. Please refer to the Program provided at www.isci2017.org to find out when your presentation will take place.

Should you have any questions about your presentation, please contact us at isci2017@mcgill.ca.

Poster Guidelines

Click here to download a PDF of the poster guidelines.

The following guidelines are provided to help you prepare your poster presentations.

Size and shape of the posters

All posters will be mounted on a bulletin board with 1 presentation per side. The boards are 8 feet (or 2.4 meters) WIDE by 4 feet (or 1.2 meters) HIGH. Please take into consideration the frame of the board when creating and printing your posters. You will not be able to use a computer as part of your display. All posters are on standing bulletin boards, and no flat space will be provided.

Composition

Your poster presentation should be visually appealing. In preparing effective posters, the following suggestions are provided:

  • For your poster to be readable from at least six feet away, lettering should be at least 24 pt and headings at least 48 pt. Do not forget to include a title for your poster, as well as the names and affiliations of authors. Your figures should also be easily seen from a distance.
  • Your poster should be easily understandable. Keep in mind that attendees will be coming from all over the world and represent different disciplinary backgrounds, thus, please use language) that is easy to understand during your presentation (i.e., minimum use of jargon and abbreviations.
  • Emphasize your points in a clear and brief way in order to catch the interest of attendees walking by. Use of numbering or bullet points may be an effective way to communicate your points. Keep in mind that posters are easiest to read when letters are darker than the background (i.e., black lettering on a white background).

What to bring

Poster presenters must print their own posters with the contents included. You will be provided with one side of a bulletin board with pins on the day of setting up your posters. If you would like, you may also bring business cards for distribution. The poster abstract will be provided to all participants in an electronic and/or print format.

Setup & poster session

Each poster will be assigned a display number—please consult the printed program or the conference App. Authors must only place their poster on their allotted board. Poster presentations will be held in the Interlude room on Wednesday, 28 June 2017 from 5:00pm during the evening reception. You will be able to set up your poster any time between 3:30 to 5:00pm on that day. Please look for conference volunteers if you need any assistance.

During your designated time-slot, please remain at your poster and be ready to discuss your work. Some attendees may be more timid than others. A friendly “Hello,” “Welcome” on your part can provide a great start to a conversation.

Please remove your poster after 7pm on Wednesday, June 28th. Any posters remaining at the end of the evening will be removed; unclaimed posters will be destroyed at the end of the conference.

Should you have any questions about presenting your poster, please contact us at isci2017@mcgill.ca.

Chair Guidelines

Click here to download a PDF of the chair guidelines.

The following guidelines are provided to help you prepare your poster presentations.

Before Your Session

1) Prior to attending the conference, please refer to the Program provided at www.isci2017.org to find out which session(s) you are chairing.

2) We have asked paper presenters to arrive 15 minutes before the session, so please arrive in your designated room 15 minutes before as well.

3) Greet the speakers at the beginning of the session and introduce them to one another. If a change in the order of speakers is necessary or preferred for whatever reason, please use your discretion as long as all speakers agree.

4) As this conference includes people from all over the world, please encourage people to speak slowly and clearly so that everyone can understand.

5) Make sure that the presentations are loaded before the session. Presenters have been asked to bring a USB key. Conference staff will be available should you need any assistance.

During Your Session

1) At the start of the session, introduce yourself as briefly as possible so that there is more time for the content. Please remind the participants and the audience that all the bios are available in the Abstract Book and the conference App.

2) Each presenter will have approximately 15 minutes to present and discuss his/her work, and 5 minutes to answer questions from the audience. Ensure that the speakers do not go over the time limit, and please keep the discussion for the end. Speakers must be asked to stop when their allotted time is over in a polite but firm manner.

3) Facilitate the discussion at the end. If the discussion is slow, it may be helpful for you to raise a quick question or observation on your own to promote an interactive discussion. Chairs are asked to encourage the audience to address questions to all the presenters, and to reflect on all the papers in the session.

4) Make any announcements that conference staff gives you to read out.

5) End on time so that everyone can get a break before the next session.

 

Should you have any questions about your role or the session you will be chairing, please contact us at isci2017@mcgill.ca.